Qt Contributors Summit 2012

Quim Gil, Daniel Molkentin, Sivan Greenberg, Michael Hasselmann and Claudia Rauch are pushing so far. More volunteers are welcome! Show up at the marketing list [lists.qt-project.org] if you are interested.

Volunteer Schedule

At least 2 people for the first day (registration), at least two for the remaining time slots.

Main duties will be:

• Assisting participants (Showing around, etc).
• Contact to the Kalkscheune staff
• Contact to the tech staff
• Keeping an eye on the unconference planning board
• <Add here if I forgot something important, I probably did…>

Note: You should be in Berlin around the time. We cannot pay travelling expenses.

¹ I will show up sometime between 7am and 8am and later want to attend the plenary session and the state of the union session, Volker

Budget related questions

We are defining the budget in order to know how much must be covered by the sponsors and also how much can we invest sponsoring travel requests.

Questions open:

• Cost of Internet? Daniel
• Cost of video recording 1 room, 3 days (?) + editing & publishing? Vladimir
• Cost of 225 Lanyards + Badges? Nokia Berlin
• Cost of unconference schedule board? Nokia Berlin
• Cost of office misc supplies? Nokia Berlin
• Cost of banners & signs? Nokia Berlin
• Cost of 225 shirts? Nokia Berlin?
• Cost of night event? Who owns?

We are keeping the budget estimation in an online spreadsheet. The people that has access to it are: Quim Gil (budget owner), Daniel Molkentin (organizer & local contact), Alexandra Leisse (QtCS 2011 organizer), Ketil Hoigaard (Qt Partners, looking for sponsors), Patrick Yi (Qt Partners, looking for sponsors), Daniel Kihlberg (Nokia sponsorship).

Other sponsors will be added as they come.

Improvements and Lessons from last year

Getting around and finding your way

• Have a web app that will always display “what’s now” when viewing its page. It is quick and easy to set this up.

This will solve the effort and time wasted on checking every-time which sessions are taking place / where and smooth decision where to go.

Isn’t it enough with a wiki page up to date, accessible from all our mobile browsers?

Reopening a wiki page on a mobile browser takes time, as well as doing so on the laptop when the wiki has a lot of content on it (which I suspect will be the case with the agenda / schedule ) (-Sivan)

Meals and lunch breaks

• I wonder if dropping launch boxes (which do not always suite to everybody, given diverse dietary requirements and preferred food amount) and moving this budget towards other sponsorship. We should however plan to allow more time for a lunch break, perhaps requiring us to extend the time of each day towards the evening.
  • Having lunch in site is a lot more convenient for everybody, making the most of the time and space available.There should be really a good reason not to have it. We will try to find healthy and affordable meals, suitable for all tastes and requirements. Anything we should improve in relation to the meals last year?—Qgil 00:55, 4 February 2012 (CET)
  • As far as I remember there were only two options, without a lactose free meal. I saw people taking 2 meals as well, implying that the amount was not always enough. Maybe we can set up a paid bouffe ? Desktop summit in Humboldt (Berlin) used the student’s cafeteria which was really cheap and offered vegetarian and vegan options as well. Maybe we can replicate that to some extend with a catering service hopefully not inflicting too much on the budget that way? —User:Sivang 21:41 4 February 2012 (IST)
    • We will have lactose-free options according to Kalkscheune (Danimo)